Corporate and Foundation Relations (CFR) is a centralized unit within Tufts University Advancement.
Advancement supports the University’s mission by strengthening relationships that inspire loyalty and support, working closely with
the President, Provost, Deans, and academic leadership in service to the academic agenda. As Tufts’ primary resource for philanthropic
and institutional partnerships with corporations, foundations, and associations, CFR leads the University’s partnership
strategy—cultivating support and collaborations that advance teaching, research, training, and civic engagement. With team members
embedded across all schools and campuses, CFR connects external partners with University leadership, faculty, and staff to align shared
interests and build mutually beneficial partnerships.
What You’ll Do
The Staff Assistant provides essential
operations support to Corporate & Foundation Relations (CFR) for Tufts’ Health Sciences schools—the School of Medicine, the
School of Dental Medicine, and the Cummings School of Veterinary Medicine. Reporting to the Director of Corporate & Foundation
Relations, the position keeps complex fundraising work on track by coordinating proposal and report workflows, preparing acknowledgments,
organizing meetings and events, tracking deadlines, and maintaining accurate records that support successful partnerships with corporations
and foundations. This is a full-time (35 hours/week) hybrid role with regular in-person days on the Boston Health Sciences campus. The ideal
candidate is a dynamic team player—conscientious, highly organized, detail-oriented, and a strong writer—who is proactive,
deadline-aware, and committed to setting colleagues and faculty up for success.
Internal Support to Director
and Development Officers (Calendars, Data & Coordination)
• Manage calendars and schedule/reschedule meetings for
the Director and Health Sciences development officers (DOs); prepare agendas/materials; coordinate rooms/Zoom/AV.
• Maintain
accurate fundraising records in the CRM (AIM)—proposals, contact reports, and cultivation/solicitation/stewardship activity—and
pull routine reports from AIM/Tableau.
• Maintain shared Box folders and orderly digital files with current institutional documents,
templates, and boilerplate.
• In partnership with the Assistant Director, maintain a master calendar of proposal and reporting
deadlines and requirements by school; monitor progress and flag upcoming milestones.
Proposals, Reporting, Acknowledgments
& Internal Communications
• Run weekly acknowledgment reports; draft, route, and track acknowledgment letters;
coordinate signatures (including Presidential letters when appropriate); record final actions in AIM; maintain acknowledgment procedures
with DOs.
• Assist in the preparation of proposals and reports: gather institutional information and attachments, complete sponsor
portals, and proofread for accuracy and completeness.
• Assemble stewardship materials (brief financial summaries, photos, relevant
news) and make brief CFR web updates; coordinate distribution of CFR news via Advancement channels.
• Record and distribute notes
from CFR check-in/“Round Robin” meetings (using approved tools per University policy); Download and circulate requested Boston
Business Journal articles to the team.
AdministrationGift/Grant Processing &
Financial
• Prepare invoices, gift transmittals, and in-kind documentation; calculate in-kind valuations; help
reconcile unidentified transactions and claim funds.
• Serve as expense proxy for development officers; prepare and submit
reimbursements and expense reports; assist with light budget tracking as requested.
Scheduling, Events & Internal
Operations
• Schedule and coordinate meetings and events for corporate/foundation partners and donors, including
agenda/material preparation; coordinate faculty/leadership participation.
• Manage logistics end-to-end: room reservations via
University systems, catering/facilities, and AV; provide on-site support on in-person days.
• Coordinate event-related purchases
with the Administrative Coordinator and assist with related travel arrangements.
• Prepare post-visit follow-ups by consolidating
materials and tracking action items.
• Assist with travel planning for DOs and distribute Boston Business Journal articles as
requested.
What We’re Looking For
Basic Requirements:
•
Requires a high school diploma/GED and 2-4 years of administrative experience or college degree with 1-3 years’ experience.
Proficiency in Microsoft Office suite, including word processing, editing, graphics, spreadsheet and database knowledge. Ability to learn
additional software applications as needed. Familiarity with grant management, bookkeeping or basic accounting knowledge a plus.
•
Strong organizational and interpersonal skills.
• Ability to handle highly sensitive and confidential information with
discretion
Pay Range
Minimum $22.50, Midpoint $26.80, Maximum $31.10
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint
of the range.
Source ⇲
