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Program Coordinator II


Job Category

URA-AFT Administrative


Overview

The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.

SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.


Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.


Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the School of Arts and Sciences – Undergraduate Education department. This position works closely with the Faculty Director for the Lloyd C. Gardner Fellowship Program. Reports directly to the Associate Director of Finance and Administration for OUE.

Among the key duties of this position are the following:


  • Provides administrative and programmatic support to the SAS Office of Undergraduate Education (OUE) with particular attention to the Lloyd C. Gardner Fellowship Program, including day-to-day operations, coordinating logistics for special events, and conducting outreach and communications with students.
  • Assists in course scheduling and management, working closely with the Senior Associate Dean.
  • Provides general administrative support to SAS Office of Scholarships.
  • Works under direct supervision, with specific instructions on routine or semi-routine work.
  • Follows precedents and procedures with general guidelines established by the supervisor and within established work parameters for the unit. Work is usually reviewed upon completion.
  • Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of program administration.


FLSA: Nonexempt


Grade: 03


Minimum Salary



52602.480

Mid Range Salary



64788.980


Maximum Salary



76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.



Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:


  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits
  • Life insurance coverage
  • Employee discounts programs


For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status: Full Time



Standard Hours: 37.50

Work Arrangement



Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: URA-AFT Administrative


Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month


Position Pension Eligibility: ABP

Minimum Education and Experience


  • A bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

Required Knowledge, Skills, and Abilities

  • Good communication skills and computer literacy.
  • Must be experienced and comfortable using Microsoft Excel to manipulate, analyze, and present data.
  • Adept and comfortable with social media.
  • Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, and guests.
  • Good time management skills.

Preferred Qualifications


  • Prefers one year of relevant experience in a program coordination or administrative function, event management.
  • Experience working in higher education administration.
  • The ideal candidate must be eager to learn new material and skills and be an effective communicator.
  • Experience with Canva, social media, events, and project management is preferred.

Equipment Utilized

  • Microsoft Office: Excel, Word, and Power Point. Microsoft Outlook Email/Calendar.
  • Cornerstone and Marketplace, Oracle (journal entries), Course Atlas, Course Scheduling System, REGIS, Rutgers IMS, and other RU systems such as Financial Aid and Student Accounting.

Physical Demands and Work Environment


  • Must be available to work some evenings and weekends each semester for the Lloyd C. Gardner Fellowship Program, SAS special events such as SAS Convocation, Rutgers Day, and other events as requested by Faculty Director, Associate Director, or the Vice Dean.
  • Must be punctual and available during core business hours to meet operations needs of office of the office.
  • This position must coordinate competing priorities.
  • Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.

Posting Open Date: 09/15/2025

Regional Campus: Rutgers University-New Brunswick


Home Location Campus: College Ave (RU-New Brunswick)


City


New Brunswick


State


NJ

Source ⇲

To apply, please visit the following URL:

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Full Time New Brunswick, NJ Posted 3 months ago Job Category URA-AFT Administrative Overview The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the School of Arts and Sciences – Undergraduate Education department. This position works closely with the Faculty Director for the Lloyd C. Gardner Fellowship Program. Reports directly to the Associate Director of Finance and Administration for OUE. Among the key duties of this position are the following: Provides administrative and programmatic support to the SAS Office of Undergraduate Education (OUE) with particular attention to the Lloyd C. Gardner Fellowship Program, including day-to-day operations, coordinating logistics for special events, and conducting outreach and communications with students. Assists in course scheduling and management, working closely with the Senior Associate Dean. Provides general administrative support to SAS Office of Scholarships. Works under direct supervision, with specific instructions on routine or semi-routine work. Follows precedents and procedures with general guidelines established by the supervisor and within established work parameters for the unit. Work is usually reviewed upon completion. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of program administration. FLSA: Nonexempt Grade: 03 Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview. Position Status: Full TimeStandard Hours: 37.50 Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description: URA-AFT Administrative Payroll Designation: PeopleSoft Terms of Appointment: Staff – 12 month Position Pension Eligibility: ABP Minimum Education and Experience A bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach. Required Knowledge, Skills, and Abilities Good communication skills and computer literacy. Must be experienced and comfortable using Microsoft Excel to manipulate, analyze, and present data. Adept and comfortable with social media. Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, and guests. Good time management skills. Preferred Qualifications Prefers one year of relevant experience in a program coordination or administrative function, event management. Experience working in higher education administration. The ideal candidate must be eager to learn new material and skills and be an effective communicator. Experience with Canva, social media, events, and project management is preferred. Equipment Utilized Microsoft Office: Excel, Word, and Power Point. Microsoft Outlook Email/Calendar. Cornerstone and Marketplace, Oracle (journal entries), Course Atlas, Course Scheduling System, REGIS, Rutgers IMS, and other RU systems such as Financial Aid and Student Accounting. Physical Demands and Work Environment Must be available to work some evenings and weekends each semester for the Lloyd C. Gardner Fellowship Program, SAS special events such as SAS Convocation, Rutgers Day, and other events as requested by Faculty Director, Associate Director, or the Vice Dean. Must be punctual and available during core business hours to meet operations needs of office of the office. This position must coordinate competing priorities. Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis. Posting Open Date: 09/15/2025 Regional Campus: Rutgers University-New Brunswick Home Location Campus: College Ave (RU-New Brunswick) City New Brunswick State NJ Source ⇲ To apply, please visit the following URL:

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Full Time New Brunswick, NJ Posted 3 months ago Job Category URA-AFT Administrative Overview The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the School of Arts and Sciences – Undergraduate Education department. This position works closely with the Faculty Director for the Lloyd C. Gardner Fellowship Program. Reports directly to the Associate Director of Finance and Administration for OUE. Among the key duties of this position are the following: Provides administrative and programmatic support to the SAS Office of Undergraduate Education (OUE) with particular attention to the Lloyd C. Gardner Fellowship Program, including day-to-day operations, coordinating logistics for special events, and conducting outreach and communications with students. Assists in course scheduling and management, working closely with the Senior Associate Dean. Provides general administrative support to SAS Office of Scholarships. Works under direct supervision, with specific instructions on routine or semi-routine work. Follows precedents and procedures with general guidelines established by the supervisor and within established work parameters for the unit. Work is usually reviewed upon completion. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of program administration. FLSA: Nonexempt Grade: 03 Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview. Position Status: Full TimeStandard Hours: 37.50 Work ArrangementConsistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description: URA-AFT Administrative Payroll Designation: PeopleSoft Terms of Appointment: Staff – 12 month Position Pension Eligibility: ABP Minimum Education and Experience A bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, organization, facilitation, report analysis, writing, and promotion/outreach. Required Knowledge, Skills, and Abilities Good communication skills and computer literacy. Must be experienced and comfortable using Microsoft Excel to manipulate, analyze, and present data. Adept and comfortable with social media. Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, and guests. Good time management skills. Preferred Qualifications Prefers one year of relevant experience in a program coordination or administrative function, event management. Experience working in higher education administration. The ideal candidate must be eager to learn new material and skills and be an effective communicator. Experience with Canva, social media, events, and project management is preferred. Equipment Utilized Microsoft Office: Excel, Word, and Power Point. Microsoft Outlook Email/Calendar. Cornerstone and Marketplace, Oracle (journal entries), Course Atlas, Course Scheduling System, REGIS, Rutgers IMS, and other RU systems such as Financial Aid and Student Accounting. Physical Demands and Work Environment Must be available to work some evenings and weekends each semester for the Lloyd C. Gardner Fellowship Program, SAS special events such as SAS Convocation, Rutgers Day, and other events as requested by Faculty Director, Associate Director, or the Vice Dean. Must be punctual and available during core business hours to meet operations needs of office of the office. This position must coordinate competing priorities. Must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis. Posting Open Date: 09/15/2025 Regional Campus: Rutgers University-New Brunswick Home Location Campus: College Ave (RU-New Brunswick) City New Brunswick State NJ Source ⇲ To apply, please visit the following URL:

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