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Administrative Coordinator, Real Estate

The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.



Specific Duties & Responsibilities

  • Plan, support, and organize daily activities of the office, unit, or program.
  • Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
  • Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
  • Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
  • May serve as the liaison or contact with internal and external service providers.
  • Identify and resolve administrative problems and issues.
  • Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
  • Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
  • Develop and compile reports.
  • Assist with the preparation of presentations.
  • Assist with planning special events/functions, including workshops, conferences, etc.
  • Perform non-routine and confidential administrative functions, as needed.
  • Coordinate work assignments of students and/or temporary office support, as needed.
  • Coordinate preparation, set up and logistics for events/functions.
  • Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.

Minimum Qualifications


  • High school diploma or graduation equivalent.
  • Two years of related experience.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Technical Qualifications and Specialized Certifications

  • Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills and Expected Level of Proficiency


  • Calendar Management – Intermediate
  • Electronic Office Tools – Intermediate
  • Event Coordination – Intermediate
  • Financial Administration – Intermediate
  • Meeting Coordination: Intermediate
  • Office Procedures – Intermediate
  • Oral and Written Communications – Intermediate
  • Organizational Skills: – Intermediate
  • Report Writing – Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.


Classified Title: Administrative Coordinator
Job Posting Title (Working Title): Administrative Coordinator, Real Estate
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 – $33.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday – Friday
FLSA Status: Non-Exempt
Location: Hybrid/JH at Keswick
Department name: Real Estate
Personnel area: University Administration



Facility
Hybrid: On-site 3-4 days a week

Personnel Area
University Administration

Source ⇲

To apply, please visit the following URL:

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Full Time Temporary Baltimore, MD Posted 3 months ago The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.Specific Duties & Responsibilities Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. Minimum Qualifications High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Technical Qualifications and Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills and Expected Level of Proficiency Calendar Management – Intermediate Electronic Office Tools – Intermediate Event Coordination – Intermediate Financial Administration – Intermediate Meeting Coordination: Intermediate Office Procedures – Intermediate Oral and Written Communications – Intermediate Organizational Skills: – Intermediate Report Writing – Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Administrative Coordinator Job Posting Title (Working Title): Administrative Coordinator, Real Estate Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 – $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday – Friday FLSA Status: Non-Exempt Location: Hybrid/JH at Keswick Department name: Real Estate Personnel area: University Administration FacilityHybrid: On-site 3-4 days a week Personnel AreaUniversity Administration Source ⇲ To apply, please visit the following URL:

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Full Time Temporary Baltimore, MD Posted 3 months ago The Administrative Coordinator, Real Estate provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.Specific Duties & Responsibilities Plan, support, and organize daily activities of the office, unit, or program. Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics. Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items. Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance. May serve as the liaison or contact with internal and external service providers. Identify and resolve administrative problems and issues. Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements). Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies Develop and compile reports. Assist with the preparation of presentations. Assist with planning special events/functions, including workshops, conferences, etc. Perform non-routine and confidential administrative functions, as needed. Coordinate work assignments of students and/or temporary office support, as needed. Coordinate preparation, set up and logistics for events/functions. Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements. Minimum Qualifications High school diploma or graduation equivalent. Two years of related experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Technical Qualifications and Specialized Certifications Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. Technical Skills and Expected Level of Proficiency Calendar Management – Intermediate Electronic Office Tools – Intermediate Event Coordination – Intermediate Financial Administration – Intermediate Meeting Coordination: Intermediate Office Procedures – Intermediate Oral and Written Communications – Intermediate Organizational Skills: – Intermediate Report Writing – Intermediate The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Administrative Coordinator Job Posting Title (Working Title): Administrative Coordinator, Real Estate Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 – $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday – Friday FLSA Status: Non-Exempt Location: Hybrid/JH at Keswick Department name: Real Estate Personnel area: University Administration FacilityHybrid: On-site 3-4 days a week Personnel AreaUniversity Administration Source ⇲ To apply, please visit the following URL:

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